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Water Meter Replacement for the Town of Murfreesboro

Project Number SRP-D-134-0042

RECEIPT OF PROPOSALS

Sealed bids for the furnishing of labor, materials, tools, and equipment for the following:

Remove ±1,450 existing meters and replace them with new remote read meters, complete with a drive-by data collector and as delineated in the Bid herein:

All Bids will be received by the Town of Murfreesboro in the Town Hall located at 105 East Broad Street, Murfreesboro, NC 27855 on or before, but no later than 11:00 AM, local time, on the first day of April 2025. Immediately thereafter, all bids received will be publicly opened and read aloud. 

NON-MANDATORY PRE-BID CONFERENCE

A non-mandatory Pre-bid Conference for prospective bidders will be held at 11:00 AM on 25 March 2025, in the Town Hall located at 105 East Broad Street, Murfreesboro, NC 27855. While not mandatory, all prospective bidders are strongly encouraged to attend. 

Bids must be made on the blank form provided in the Project Manual and must be enclosed in a sealed envelope and addressed to Carolyn Brown, Town Administrator, Town of Murfreesboro at one the following addresses:

Physical   Address (for parcel delivery) 

Mailing Address   (using USPS) 

105 East Broad Street, 

Murfreesboro, NC 27855

252-398-5904

PO BOX 6

Murfreesboro, NC 27855

The name, address, and license number of the Bidder must be plainly marked on the outside of each envelope. Acceptable classifications for this Project shall be “Public Utilities (PU)” or “Unclassified.” Bids shall be based upon the lump sum and unit price basis, as indicated on the Bid Form.

All bidders must follow the Guidelines for Recruitment and Selection of Minority Business for Participation in Construction Contracts as Revised November 1, 2002.

All bidders must include with their bids an Affidavit (1) attesting to the Contractor’s compliance with E-Verify (or if the Contractor employs less than 25 employees in this state, attesting to that fact), and (2) attesting to the Contractor’s subcontractors’ compliance with E-Verify (or, if any subcontractors employ less than 25 employees in this state, attesting to that fact). 

Bids will be received for a single prime Contract. Bids shall be on a lump sum and unit price basis, with additive alternate bid items indicated in the Bid Form.

EQUAL OPPORTUNITY -- Minority and Women Business Enterprises (MBE/WBEs) are invited and encouraged to bid. The Town of Murfreesboro does not discriminate against any person/business because of race, color, religion, sex, or national origin. 

The Issuing Office for the Bidding Documents is Municipal Engineering, Inc., 68 Shipwash Drive, Garner, NC 27529; Contact Person: Vincent Jude Tomainophone 919-772-5393; email vtomaino@mesco.com Prospective Bidders may examine the Bidding Documents at the Issuing Office on Mondays through Fridays between the hours of 8:00 AM to 5:00 PM and may obtain copies of the Bidding Documents from the Issuing Office as described below. Bidding Documents also may be examined at the Town Hall located at 105 East Broad Street, Murfreesboro, NC 27855 or online at Construct Connect and Dodge Data and Analytics. All questions regarding this Project shall be addressed to the Engineer in writing. Prospective Bidders shall not contact the Owner directly. 

All questions regarding this Project shall be addressed to the Engineer in writing. Prospective Bidders and Plan Rooms shall not contact the Owner directly. 

Prospective Bidders must obtain Plans & Specifications from Municipal Engineering, Inc. No bids will be accepted from prospective bidders who did not obtain a complete set of plans and specifications (printed or electronic) from the Issuing Office. 

Printed copies of the Bidding Documents may be obtained from the Issuing Office, during the hours indicated above, upon payment of $50.00 for an electronic version only and $100.00 for an electronic and printed version, which is non-refundable. No bids will be accepted from prospective bidders who did not obtain a complete set of plans and specifications (printed or electronic) from the Issuing Office. 

Checks for Bidding Documents shall be payable to Municipal Engineering Inc. Upon request and receipt of the document payment indicated above, the Issuing Office will transmit the Bidding Documents via electronic means and/or via land shipment as appropriate. Additional charges for expedited shipping will depend on the shipping method selected by the prospective Bidder. The date that the Bidding Documents are transmitted by the Issuing Office will be considered the Bidder’s date of receipt of the Bidding Documents. Partial sets of Bidding Documents will not be available from the Issuing Office. Neither Owner nor the Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda, if any, obtained from sources other than the Issuing Office. Prospective Bidders shall not contact the Owner Directly!

BID SECURITY

Each Proposal must be accompanied by a certified or cashier’s check payable to the Town of Murfreesboro North Carolina, or a satisfactory bid bond executed by the Bidder and corporate surety licensed under the laws of the State of North Carolina to execute such bond in an amount not less than 5% of the bid as a guarantee that the Bidder will within ten (10) days after the date of the Bidder’s receipt of the NOTICE OF AWARD of a contract, execute an agreement and file same as required by the Contract Documents if his/her Proposal is accepted. 

If a Bidder fails to execute and file an agreement, the amount of his security shall be forfeited. No Bidder may withdraw his/her bid within 90-days after the opening thereof.

AWARD OF CONTRACT

The Owner will award a contract to the lowest responsive, responsible Bidder in accordance with the General Statutes of North Carolina, Article 8, Chapter 143-129. The Owner reserves the right to reject all Proposals of Bidders. The Owner further reserves the right to reject the Proposal of any Bidder submitting a proposal that is not responsive to the bid document or the Proposal of and Bidder, which is found not responsible for carrying out the scope and intent of the bid document. 

The Owner reserves the right to reject any Proposal for failure to comply with all requirements of this notice or the Contract Document; however, the Owner may waive any minor defects or informalities at their discretion. The Owner further reserves the right to reject any and all Proposals or award the contract in their best interest. 

This 18th day of February 2025.

Carolyn Brown, Town Administrator